What data do we keep

We only keep information about relevent business information, such as email adress, name, adress, delivery adress, invoicing adress.

We do not keep any information about your personal preferences, such as age, gender, ethnicity, hobbies, religion, 

How do we protect your data?

We use updated and secure virus softwares, firewalls and relevant internet sequrity measures.

What are your rights?

Right to opt-out of marketing communications

You have the right to opt-out of receiving marketing communications from Prophon and may do so by either:

(a) Following the instructions for opt-out in the relevant marketing communication,

(b) Change preferences under the relevant edit account section if you have an account with Prophon

(c) Contacting us via e-mail on

(d) By calling us on +46 8 92 86 00

Please note that even if you opt-out from receiving marketing communications, you may still receive administrative communications from Visma, such as order confirmations and notifications necessary to manage your account or the services provided to Customers.

Basic rights

You have the right to access your personal data by requesting an overview of the personal data we process about you and you may have a right to data portability. You also have the right to request that Prophon corrects inaccuracies in your personal data. 

Further, you have a right to request deletion of personal data, and to restrict or object to our processing of your personal data according to this Privacy Statement or other service specific terms.

Please use to file all requests as mentioned in this section.

About Customer contacts

To manage our Customer relations in general and to meet our Customer commitments, Prophon needs information about you in your role as Customer contact person or user of a service. The purposes of processing this personal data are:

  1. Execute sales and contract process to Customers

  2. Provide requested offers on products and services to Customers

  3. Perform deliveries in accordance with agreements made with you or Customers

  4. Offer support to users of our products and services

  5. Improve and develop the quality, functionality and user experience of our products, 

  6. Prevent abuse of our products and services

  7. Process orders, invoicing, payments and other financial follow-up


The legal ground for processing personal data according to the above-listed purposes is mainly because Prophon has a legitimate interest in processing your personal data from a business perspective in a manner that we believe do not conflict with your privacy rights or freedoms. The legal ground for processing personal data according to the listed purposes is your consent.

Finally, you also have a right to file a complaint with the data protection authorities with regards to our processing of your personal data.